1.
How do I update my directory listing?
NAB has partnered with BD Metrics to develop a special exhibitor directory-listing portal for your company information to be included within the NAB Show™ online directory and printed guide distributed onsite. The "Standard Marketing Package" included with your booth includes a 50-word listing, one primary contact, product category & keyword information. You will also be able to purchase and activate your SmartBooth, which will give you access to the myNAB Show portal to actively connect with Show attendees before, during and after the event! The portal for both the directory listing and purchasing of SmartBooth will be available in November 2007.
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2. What are the Move-in / Move-out times?
The schedule for the NAB Show and RTNDA@NAB are different.
NAB Show Schedule:
Target move-in begins at 8:00 a.m., Monday, April 7. Click here to determine your
target move-in date.
Move-out begins at 4:00 p.m., Thursday, April 17.
Early move-out will NOT be permitted.
Click here for the
NAB Show complete schedule.
RTNDA@NAB Schedule:
Move-in begins at 2:00 p.m., Friday, April 11. Click here to
view the full RTNDA@NAB schedule.
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3.
What is target move-in and why can't I change it?
Each company is assigned a target move-in date, the date a company's freight is scheduled to be delivered to their booth. Each date is determined by Freeman based on the booth's size, location, and time allotted for access to the hall. The larger the booth and further the booth is from freight doors and no freight aisles generally the earlier its target move-in date. Adhering to the target move-in date is vital to allow all exhibitors accessibility to their booths and to guarantee the Show is able to open on schedule. The target move-in date for each company is located on the official NAB website in the Exhibitor - Floorplan section.
Find your target date here. To accommodate all exhibitors in the most efficient manner we are asking each company to honor their target date. A request for change in target date will not be granted. If you have questions about your target date, please contact contact Marisol Camacho at Freeman at
Marisol.camacho@freemanco.com Back to top
4. What are the discount deadlines?
For the 2008 NAB Show we have tried to be as consistent as possible in regards to the vendor deadlines. We hope this will be easier for everyone to take advantage of the savings these deadlines offer. March 14, 2008 is the early discount deadline for Freeman, Aramark, A/V, security, telecommunications, etc.
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5. What is Material Handling?
Material handling (drayage) is the service of receiving freight at either the advance warehouse or the show site. This service includes the following:
- Acceptance of freight shipped to advance warehouse,
- Storage of up to 30 days prior to move-in.
- Delivery of freight to show site OR acceptance of freight delivered directly to show site.
- Delivery of freight from dock to booth.
- Pick up and storage of "empty" crates/boxes for duration of show
- Delivery of "empties" from storage back to booth for move-out
- Freight transferred from booth to dock for return shipment
- Loading of crates/boxes onto outgoing carrier.
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6. How and when do I ship my materials?
How:
Inbound Freight:
- Check out the weight of your exhibit. Lightweight designs save on shipping and drayage
- Remove old shipping labels and attach clean labels with your company name and booth number clearly marked.
- Be sure to attach a rider to your insurance policy from the time your exhibit and product leave your possession until it is returned. Your company is responsible for your exhibit and product.
- Shrink-wrap all your cartons onto a skid to avoid any special handling charges. Be sure to securely pack and tape your boxes.
- Ship prepaid and keep an inventory and the PRO numbers of all your shipments.
- Alert Freeman if you are shipping less than you initially estimated. This will not only save you money, but also expedite the move-in process for you and other exhibitors.
- If delivering to the advance warehouse, confirm delivery with both Freeman and your shipping company.
- Make sure that all shipments are accompanied with a certified weight certificate.
TIP: With the new tiered rates you can save money by consolidating your shipments.
Available in December - Material Handling estimator, an online tool which allows exhibitors to estimate freight costs ahead of time, budget accurately and even receive suggestions on possible options to save money
Outbound Freight:
- Make return shipping arrangements in advance.
- Prepare and pack labels for your outbound shipment prior to the show.
- Avoid forced shipments on the outbound. Contract only with carriers familiar with the tradeshow industry.
When:
- Ship in advance to the warehouse. Shipments to the warehouse can arrive March 10 - 31, 2008.
- Schedule your shipment to arrive during the published hours (8:00 a.m. – 4:00 p.m., drivers must check in by 3:30 p.m.) for freight receipt at the warehouse to avoid unnecessary surcharges.
- Be sure you hit your target move-in date and time. Penalties will be assessed if materials arrive before or after your target move-in date.
- For on-site deliveries, expect at least a 3-hour wait for your materials to be unloaded from the time your truck checks in at the marshalling yard.
- Check-in to the marshalling yard on straight time. Check in prior to 2 p.m. to insure same day delivery.
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7. What are my rights as an exhibitor regarding freight handling?
As an employee of the exhibiting company, you have the right to hand carry some materials to your booth. Provided the following rules are adhered to:
- Must use specified access doors, may use main entrance into exhibit hall
- May not use freight/dock doors
- No material handling equipment may be used (i.e. carts, dollies, etc.)
- Materials must be able to be carried by one person
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8. What are my rights as an exhibitor regarding labor?
As an employee of the exhibiting company, you have the right to install and dismantle your own booth, as follows:
- May unpack, pack and arrange merchandise and product within exhibit
- Opening of cartons containing your products
- Performance, testing, maintenance or repairs of your products
- May set up and take down “pop-up” displays.
- Technical work to machines, such as balancing, programming, cleaning.
- Clean and wipe down products and display merchandise and parts of exhibit not installed by other union labor
To exercise these rights you must be a full-time company employee or the exhibiting company with positive identification such as medical card or payroll stub. This rule prohibits the utilization of workers hired from a non-union agency or company.
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9. What is the maximum booth height?
The maximum height varies by hall due to different ceiling heights in the halls. Please refer to the chart below. Click here for a more complete guide of rules and restrictions.
| |
Halls
C1-C2 |
Halls
C3-C5 |
Halls
N1-N4 |
Halls
S1-S4 |
Hilton
Pavilion |
| Standard Linear |
8' |
8' |
8' |
8' |
8' |
| Perimeter |
12' |
12' |
12' |
12' |
12' |
| Split Island |
20' |
25' |
25' |
20' |
22' |
| Island |
20' |
25' |
25' |
20' |
22' |
Important:
Please be considerate of others when designing your booth; every exhibitor has the right to be visible! If you build your exhibit to the maximum height allowed across one or more sides of your booths, you ARE blocking neighboring exhibitors from being seen. Please be respectful of all exhibitors.
If you are concerned in any way about meeting booth structure guidelines for your booth type or would like to request permission to construct your booth outside the stated guidelines, you must complete the
Booth Variance Request Form and submit a schematic/drawing of your booth for review by March 14, 2008. If you need further assistance, please call NAB Show Management at 877-622-3947 or 202-595-2051.
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10. What are the regulations for hanging signs?
Hanging signs are generally permitted at the NAB Show and RTNDA@NAB. Hanging signs are NOT permitted in standard linear or perimeter booths. Companies that occupy split island booths must position hanging signs at least 5 feet forward from the backwall. All hanging signs must fall within the height guidelines of the booth they occupy.
- All signs must be designed to comply with Show Management rules and regulations and facility limitations.
- Make sure all signs, with the exception of cloth banners and signs under 100 lbs., have structurally engineered rigging points as well as blueprints displaying a current structural engineer's stamp.
- If your sign requires electricity, make sure it is in working order and in accordance with the National Electric Code.
- Include exhibitor contact information with the order.
- Include engineer-stamped assembly and hanging instructions with the order. Freeman accepts no liability for any work completed without such instructions, when required. Work is done at exhibitor's risk and exhibitor shall indemnify and defend Freeman and Show Management from any claims arising out of or related to the installation of any sign without approved drawings.
- In order to receive the discount rate, include assembly and hanging instructions with the sign and with the order.
All sign rigging must be supplied by or approved by Freeman.
