Rules & Regulations
Multi – Level Booths
Please review the Javits Center Building User’s Policies for fire and safety rules for multi and covered booths.
Exhibitor Liability Insurance Requirements
Per the booth contract, Exhibitors are required to carry comprehensive general liability insurance and it must be procured at the exhibitor’s sole expense.
All exhibitors must submit a copy of their insurance to Rainprotection Insurance before the first day of move-in.
Note that exhibitor liability insurance is separate from Exhibitor Appointed Contractor (EAC) insurance which does need to be submitted pre-show. Coverage requirements are outlined below.
- The insurance must be maintained through the term of the contract and must cover against claims for bodily injury, death and property damage occurring in or upon or resulting from the premises leased by NAB Show. Such insurance shall include contractual liability and product liability coverage, with combined single limits of liability.
- Such insurance shall name the National Association of Broadcasters (NAB), Javits Center and Freeman as additionally insured.
- Workers Compensation and Occupational Disease Insurance shall be in full compliance with all federal and state laws, covering all the Exhibitor’s employees engaged in the performance of any work for and/or by the Exhibitor.
- All property of the Exhibitor is understood to remain under its custody and control in transit to and from the confines of the Exhibit Hall and during the Show.
You most likely can add the above to an existing insurance policy. Please contact your insurance company directly.
NAB Show, Javits Center, Freeman, all other contracted vendors of the Show and their agents or employees shall not be responsible for any loss, theft, or damage to the property of the Exhibitor or its employees or representatives. Further, the aforementioned parties will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the Exhibitor, and the Exhibitor shall indemnify and hold harmless the aforementioned parties from all liability which might ensure from any cause whatsoever. If the Exhibitor’s materials fail to arrive, the Exhibitor is nevertheless responsible for all amounts due. The Exhibitor understands that none of the organizations or sponsors maintain insurance covering the Exhibitor’s property, and it is the sole responsibility of the Exhibitor to obtain such insurance. Additional insurance and/or fire marshal approval may be necessary for certain booth sizes or equipment.
Included with Booth Space Purchase
Unless you’ve purchased a Turnkey Furniture Package, booth space is “raw space” and is unfurnished. Unlimited material handling is included with all booth space. You can rent furnishings through the Freeman Service Kit.
Types of Booths
Booth Review Requirements
The Show Management Booth Review Portal is open. Please ensure you meet the rules and regulations on this page and are clear on the work rules and labor union regulations. If you do not comply with the rules, Show Management and the building have the authority to request changes at the Exhibitor’s expense.
Booths equal to or greater than 1,000 sq.ft. (92.9 sq. m.) are REQUIRED to submit both their design and technical renderings (with height and dimensions) for approval by Show Management and LVCVA Fire & Safety. All multi-level and covered booths are required to submit their renderings to LVCVA Fire & Safety, regardless of size.
Please review the rules and regulations for multi-level and covered exhibits in the Javits Center Building User’s Manual. Booth renderings for the Facility should be submitted to Javits Fire & Safety. Detailed submission requirements are in the Javits Center Building User’s Manual.
Use of Space and Hanging Signs
Exhibitors must adhere to the following rules. Any required onsite changes will be at the Exhibitor’s expense. If you are unclear about anything, please contact us.