Exhibitor Appointed Contractor (EAC) Registration

Requirements

If you hire any vendors other than our preferred vendors, you must register each company in advance as an Exhibitor Appointed Contractor (EAC). Examples include booth installation/dismantle labor, florists, photographers, audio visual equipment providers, etc.

An EAC will ONLY be granted access to the Exhibit Hall if:

• Show Management has approved a Certificate of Insurance (COI). Note: We will only accept hard copy COIs onsite at Exhibitor Registration moving forward. 
• EACs are licensed to work in the Javits Center and display their current ESCA badge onsite at all times.

It is the Exhibitor’s sole responsibility to ensure any hired EACs are aware of and comply with all requirements and guidelines on this page and all subsequent pages referenced here.

Certificate of Insurance (COI) Requirements

Please bring a hard copy of your COI onsite to Exhibitor Registration. 

The EAC shall, at its sole cost and expense, procure and maintain insurance through the term of the 2022 NAB Show New York, including comprehensive General Liability and Workers’ Compensation, with coverage of claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased by Show Management.

VIEW SAMPLE COI

COI must include the following:

• Additionally Insured: National Association of Broadcasters (NAB), Javits Center and Freeman
• Show Dates: October 16-20, 2022

General Liability Coverage Limits:

• General Aggregate: $2,000,000
• Products – Comp/Op Aggregate: $1,000,000
• Personal and Advanced Injury: $1,000,000
• Each Occurrence: $1,000,000
• Damage (Any one instance): $100,000
• Medical Expenses (Any one person): $5,000

Workers Compensation Limits:  Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws, covering all of the EAC’s employees engaged in the performance of any work for the Exhibitor.

Guidelines

It is the Exhibitor’s sole responsibility to ensure any hired EACs are aware of and comply with all requirements and guidelines on this page and all subsequent pages referenced:

EACs are required to follow strict guidelines regarding union jurisdictions. They may hire their own union personnel to perform labor; however, EACs may not do work that is designated as “exclusive” per the building regulations. Visit our vendors page for details.

In addition to registering with Show Management, EACs must be licensed to work in the Javits Center and display their current ESCA badge onsite at all times.

EACs must comply with all Show rules and regulations, labor union regulations and the Javits center Policies, and they accept appropriate liability for any negligent actions. All lifts and manpower must be provided by Freeman. The use of motorized lifting equipment and mechanical material handling equipment (such as mechanical scooters and carts) by Exhibitors and EACs is prohibited.

Registered EACs are allowed access to the Exhibit Halls during move-in and move-out only. For morning and evening access on Show days, they must obtain a Booth Maintenance Pass from the Show Management Office (1E16). EACs are allowed access to the Hall during move-out, starting at 5 p.m. on Thursday.

Solicitation on the Show Floor is strictly prohibited. Any EAC engaged in this is activity, including the distribution of promotional literature, will be removed from the Show Floor.