Show Policies

October 24–26, 2023 | Javits Center | New York, NY

By registering for NAB Show New York, you consent to the following Registration Policies.

Policies subject to change without notice. Last updated on June 14, 2023

For safety reasons, anyone under the age of 16 is not allowed to register or access the Exhibit Halls or Sessions. Strollers or infant carriers are not permitted in the Exhibit Halls at any time.

By registering for NAB Show New York, you consent to NAB’s Audio / Video Policy.

For Credentialed Press
Limited permission to make still photographs, video and sound recordings at NAB Show. Photography and videography at NAB Show and NAB Show New York is a benefit for credentialed media with limited permissions. Distribution of photographs, video and audio obtained at NAB Show through the presentation of media credentials is limited to use on the websites, social media, content channels and publications directly associated with the media brand(s) listed during the credential holder’s registration process. All other uses are prohibited. Credentialed media are responsible for securing any permissions necessary to present images of private individuals, intellectual property or trademarked brands. NAB reserves the right to revoke these privileges at any time. Photos and/or audio and video recordings are ultimately the exclusive property of NAB and NAB retains the right to revoke consent of use at any time.

On the Exhibit Floor

  • Photos and/or recordings of exhibits in the exhibit halls may require the permission of the exhibitor.
  • These activities should not cause disruption to exhibitors or attendees

Inside Session Rooms and At Events

  • Video and audio will be used in brief reports only, and no final product will incorporate more than five continuous minutes of video or audio from any one session.
  • There will be no attempts made to recreate the content or present the session for viewing
  • Please comply with all specific requests for placement of mics, use of mult boxes or camera locations. It is up to credential holders to check for this in advance of the start of each session or event.
  • Do not use artificial lighting when the room is darkened for projection or computer display purposes
  • These activities should not cause disruption to speakers or attendees

For General Attendees
If you have a project for which you would like to include footage of NAB Show or NAB Show New York or are otherwise seeking to film at either Show, please contact Laura Riggs for assistance.

  • Photography and/or recording (including audio and video) during NAB Show or NAB Show New York is allowed for personal and private use only.
  • Photos and/or recordings of exhibits in the exhibit halls may require the permission of the exhibitor.
  • Photos and/or recordings cannot be copied, altered, sold, exhibited or distributed without NAB’s prior written consent, which may be revoked at any time.
  • Photos and/or recordings are the exclusive property of NAB. NAB retains the right to revoke consent.
  • No disruptions due to photography and/or recording shall be allowed and violators may lose attendance privileges.
  • Photography and/or recording are prohibited in NAB Show and NAB Show New York sessions.

You can only pick up your own badge. To pick up your badge, photo ID* is required.
*Students will need to provide school-issued students. Government and military will need to provide their official government employee or military issued ID.

Special Rates:
NAB offers discounted rates to Students and Government employees. Failure to provide the required identification will result in being charged the full non-member rate to print your badge.

NAB Member Registration:
Registering at the NAB member rate is subject to membership verification.

Exhibitors and Manufacturer Reps:
Individual Badge Pickup (Exhibitors and Manufacturer Reps):
Exhibitors and Manufacturer Reps can individually collect badges at any registration location by presenting their registration confirmation and a valid photo ID.

Photo ID verification and proof of employment (i.e. a business card) will be required for pick up and reprints.

NAB Show New York Management is dedicated to providing a safe and welcoming experience for all NAB Show New York participants. To this end, NAB Show New York Management strictly prohibits any act that demeans, menaces, discriminates against, or harasses any NAB Show New York participant based on their sex, gender, gender identity or expression, age, sexual orientation, disability, physical appearance, body size, race, color, national origin, ethnicity, religion (or lack thereof), creed, veteran status, technology choices, or other characteristic(s). Sexual language and imagery are not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. While at the NAB Show New York or any related events, staff, sponsors, volunteers, vendors, NAB Show New York agents, speakers, attendees, exhibitors, media, and all other participants are prohibited from: demeaning, menacing, discriminating against, and/or harassing any individual at the NAB Show New York based on any of the afore-listed characteristics; engaging in any acts of violence; possessing any item that can be used as a weapon; possessing any illegal substance; smoking (other than in designated areas); and/or failing to obey any rule or regulation of the NAB Show New York or of the venue.

NAB Show New York Management expects all NAB Show New York participants to abide by this Code of Conduct at all conference venues and conference-related social events. If a participant engages in any prohibited or otherwise unacceptable behavior, NAB Show New York Management, in its sole discretion, may take any action they deem appropriate, including removing the violator from the NAB Show New York without warning and contacting the authorities as necessary. NAB Show New York participants who are removed from the NAB Show New York pursuant to this provision will not receive a refund of their admission fee. If you believe that you are the victim of or have witnessed any violation of this Code of Conduct, please report it to NAB Show New York Management located in room 3D12 at the Javits Convention Center or by emailing All determinations of violations of this Code of Conduct will be made in NAB Show New York Management’s sole discretion and such decision(s) are final.

Please know that NAB Show New York staff will be available to help participants contact venue security or local law enforcement, to provide escorts, or to otherwise assist those experiencing unacceptable behavior to feel safe for the duration of the NAB Show New York.

This Code of Conduct is without prejudice to NAB Show New York’s rights, all of which it expressly reserves. NAB Show New York Management further reserves the right to modify this Code of Conduct at any time and in its sole discretion.

NAB Show New York strictly follows COVID-19 safety procedures as required by the Centers for Disease Control and Prevention, the World Health Organization, the Occupational Safety and Health Administration, the State of New York, the City of New York and any other governing Federal or local government agency.


1. Warning Related to COVID-19 Infection
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is reported to be extremely contagious.
Evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death.

As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people.

It is not possible for NAB to prevent against the presence of the disease; and therefore, if you choose to attend the NAB Show New York you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19. COVID-19 infection may result in personal injury, illness, permanent disability, and death.

NAB cannot prevent you from becoming exposed to, contracting, or spreading COVID-19 while attending the NAB Show New York.

The risk of becoming exposed to or infected by COVID-19 while attending the NAB Show New York may result from the actions, omissions, or negligence of you and others, including, but not limited to, NAB employees, volunteers, and NAB Show New York attendees, and their employees.

2. Assumption of Risk
I have read and understood the above warning concerning COVID-19. Attending the NAB Show New York is of such value to me that I accept the risk of being exposed to, contracting, and/or spreading COVID-19 in order to attend the NAB Show New York, and I hereby declare that I choose to accept the risk of contracting COVID-19 and I agree that I am personally responsible for my safety and actions while attending the NAB Show New York.

3. Waiver of Lawsuit Release of Liability
With full awareness and appreciation of the risks involved, I, for myself and on behalf of my family, spouse, estate, heirs, executors, administrators, assigns, and personal representatives, hereby forever release, waive, discharge, and covenant not to sue NAB its board members, officers, agents, servants, independent contractors, affiliates, employees, successors, and assigns (collectively the “Released Parties”) from any and all liability, claims, demands, actions, and causes of action whatsoever, directly or indirectly arising out of or related to any loss, damage, or injury, including death, that may be sustained by me related to COVID-19 whether caused by the negligence of the Released Parties, any third-party attending the NAB Show New York, or otherwise, while participating in any activity while in, on, or around the NAB Show New York and/or while using any facilities, tools, equipment, or materials.

4. Indemnification
I agree to indemnify, defend, and hold harmless the Released Parties from and against any and all costs, expenses, damages, claims, lawsuits, judgments, losses, and/or liabilities (including attorney fees) arising either directly or indirectly from or related to any and all claims made by or against any of the Released Parties due to bodily injury, death, loss of use, monetary loss, or any other injury from or related to my attendance to the NAB Show New York or use of any facilities, tools, equipment, or materials related to the NAB Show New York, whether caused by the negligence of the Released Parties or otherwise specifically related to COVID-19.

By registering for NAB Show New York, you consent to NAB’s collection and storage of the data on the registration form in the United States.

Badge Scanning: Please note: if your badge is scanned by an Exhibitor or Sponsor during NAB Show New York you are actively consenting to the transfer of your personal data to that company. You have the right to deny being scanned in order to keep your information private. If you later wish to revoke your data from that company you must contact them directly. If you believe you have been scanned against your wishes, please let us know at

Email: You will have the opportunity to opt in to additional email communications through registration. NAB and its vendors, exhibitors and partners always treat your personal information with the utmost care and never sells or gives it to other companies without your permission. When we contact you by email, all email campaigns from NAB will contain instructions and/or hyper-links to Opt In or Opt Out (unsubscribe) of our email lists. From time to time you may see or hear of a company claiming to have data we’ve collected for sale or trade. These are scammers that are not associated with NAB in any way! You are encouraged to report these instances to the U.S. Federal Communications Commission.

Discounts offers cannot be combined. Discounts are only valid for new purchases. Please read the description of each discount for specifics and other exclusions.

Smoking is strictly prohibited in the Javits Convention Center.

From time to time, NAB Show New York, or its contractors record, photograph and/or stream the various aspects and activities of NAB Show New York, for both archival and promotional purposes. By attending NAB Show New York, attendees give NAB and its contractors’ permission to use any attendee’s voice and image in any such archival or promotional recording, photograph or streaming activity without any compensation or credit to the attendee.

A cancellation fee of 10% of the total purchased will apply to all paid registrations. The cancellation deadline is October 6, 2023. All refund requests must be sent in writing to No refunds will be given for cancellation requests received after the deadline*. New registrations received after the deadline are non-refundable. Please note that ticketed events and monorail are non-refundable.

NAB Show New York reserves the right to cancel any program and assumes no responsibility for personal expenses.

* Refunds and cancellations related to international visa denials are not subject to this cut off and effected registrants will have their registration fees refunded in full.

Changes to your registration can be made by calling (864) 208-8418 Monday – Friday, 9 a.m. – 5 p.m. ET or emailing Please clearly state to the customer service representative that you are already registered and provide your Badge ID number. You may also make changes online. Please choose the “Add/Edit events” option on the Dashboard. You will need to be logged into your NAB Amplify account to regain access.

There is a $25 fee for substitutions. There is a $50 fee for badge replacements.

Suitcasing and outboarding rules and regulations pertain to the show floor, NAB Show New York public areas, the Javits Convention Center and official Conference hotels.

NAB Show New York restricts Exhibitors from hosting or participating in competing or conflicting events or activities that occur during official NAB Show New York hours; this is considered “outboarding”. Exhibitors violating this policy will be subject to cancellation of their booth without refund and may not be invited to participate in future events.

NAB Show New York has a zero-tolerance policy regarding “suitcasing”. All marketing and promotion must remain within the contracted exhibit space. Marketing materials may not be placed on conference tables or other areas that are not within the boundaries of the booth, both inside and outside of the Exhibit Hall. Show Management reserves the right to remove individuals or discard display materials that do not comply with these guidelines.