Exhibitor FAQs

October 24–26, 2023 | Javits Center | New York, NY

Answers to Frequently Asked Questions

Questions about booth selection, registration, show, housing/travel, resources, and more? Find answers below.


Connect with a member of the NAB Sales Team:

202 595 1953

Absolutely! Reach out to the NAB Sales Team and they will let you know if a better location is open.

March 6, 2023 – 100%

Payments can be made through your exhibitor dashboard.

Please reach out to our NAB Show New York Sales team about any changes to your account. All inquiries can be sent via email.

A link to the NAB Show New York Rules and Regulations is listed on this page. Exhibitors must comply with all Javits Center rules and regulations.

The Exhibitor Manual can be accessed here.

Be sure to check out the Javits Center work rules and policies. This is also very helpful for your EAC (Exhibitor Appointed Contractor).

Make your life easier with an NAB Show New York Turnkey package! Simply show up and focus on gaining leads and expanding your business through one of our turnkey packages today. Freeman’s Product & Services page will provide more information on all the great services you can include in your booth!


You receive (8) Exhibitor Badges per 100 sq. ft. (9 sq. m) of booth space purchased. Each additional badge needed can be purchased for a discounted rate of $25 through your Registration Dashboard.

For registration and exhibit hall hours, visit the Logistics & Information page. A $50 fee will apply per badge reprint. Badge corrections can be made free of charge by bringing the badge with the error to any Registration location.

Each additional badge needed can be purchased for a discounted rate of $25 through your Registration Dashboard for the 2023 NAB Show New York.

An exhibitor badge is for company staff who are working the event and gives them access to the Exhibit Hall before and after Show Hours. Exhibitor badges may not be used for outside vendors doing work in your booth. The Manufacturer Representative Badge is typically for a sales agent who independently sells an exhibiting company’s products, is not a direct employee of the exhibiting company, and may represent multiple companies. Manufacturer Representatives have restricted access to the Hall.

Yes, everyone who walks on the show floor needs a badge. Be sure to register yourself even if you are the main contact, as each person needs to be registered individually. Exhibitors can register staff through their Registration Dashboard.

You receive (8) Exhibitor Badges per 100 sq. ft. (9 sq. m) of booth space purchased. Each additional badge needed can be purchased for a discounted rate of $25 through your Registration Dashboard when it is live for the 2023 NAB Show New York.

Your confirmation email serves as a registration receipt, and it has an itemized breakout on it. You can also resend yourself the confirmation email through your Exhibitor Dashboard.

There is a $25 fee for substitutions.  The fee applies when the name on the registration is changed, after it has been completed.  Keep in mind that the $25 fee is less than the fee for an exhibit pass, for those customers who purchased one for $50.

Invite your guests with your customer guest pass code, which can be found in your Exhibitor Dashboard.


We will continue to be located at the Javits Center in New York, New York into the foreseeable future. We do not have the dates for future shows available at the moment.

Wednesday, October 25: 10 a.m. – 6 p.m.

Thursday, October 26: 10 a.m. – 5 p.m.

Yes, you must be 16 years old in order to attend NAB Show New York.

The myNAB Show New York Planner combines planning and logistics into an easy-to-use tool. Use myNAB Show New York Planner to connect with attendees. NAB Show New York offers various upgrades to allow you to show pictures and videos and schedule appointments. For more details, go to ‘Advertising & Sponsorship’ in Exhibitor Dashboard.

By registering for NAB Show New York, you consent to NAB’s Audio / Video Policy. Photography and/or recording (including audio and video) during NAB Show New York is allowed for personal and private use only, and such photos and/or recordings are the exclusive property of NAB. In addition, any such photos and/or recordings of Exhibits in the Exhibit Halls may require the permission of the Exhibitor. Photos and/or recordings cannot be copied, altered, sold, exhibited or further distributed without NAB’s prior writ.

Freeman is the official general contractor for NAB Show New York. Contact Freeman by email or call 888 508 5054.

Monday, October 23: Targeted Exhibitor Move-In

Tuesday, October 24: All booths must be set up by 5 p.m.

Thursday, October 26: Exhibitor move-out 5-9 p.m. All exhibitor material must be removed from the hall by 9 p.m.

A link to the NAB Show Rules and Regulations are listed on the Exhibitor Resources page. Be sure to check out the Javits Center Policies and Work Rules. This is also very helpful for your EAC (Exhibitor Appointed Contractor).


You should fly into any New York City airport.

Unfortunately, we do not offer that this year.

Yes! NAB Show New York works with our official housing partner, Maritz, to provide reduced rates and various benefits for staying in the NAB Show New York Housing Block. Please be aware that companies may solicit you and imply or indicate an affiliation with NAB Show New York, claiming to have hotel rooms available at supposedly significant discounts. These companies are NOT affiliated with NAB Show New York and therefore you put yourself at financial risk if you provide them your credit card information or complete a wire transfer.


The Exhibitor Manual can be accessed here.

You can access the Exhibitor Dashboard here and also navigate to it from the Exhibitor Resources Center.

When available, the Exhibitor Dashboard is the best place to start as it includes all information around show services. It is where you will make booth payments, update company profile and have a single sign on to Exhibitor Registration Portal. The Exhibitor Manual is the Freeman Online Portal which includes ALL show services, even vendors that are not Freeman. If you need floral, internet, security, you can find all of that in the Shop Products and Services section of the Exhibitor Manual.


Contact us if you have further questions or need assistance.