Host an Event in Your Booth
Network with clients and attract new prospects by scheduling an event in your booth before or after Show hours.
All planning, marketing and costs are at the Exhibitor’s expense. All food and beverage must be ordered through Cultivated, the exclusive vendor for the building.
Note: Exhibitors may host in-booth events during show hours without special approval.
How to Schedule an After-Hours Event
Terms & Conditions
After-hours events may take place on Wednesday, October 25 from 6 p.m. – 8 p.m.
Before-hours events may take place on Thursday, October 26 from 8 a.m. – 10 a.m.
All event guests must have a Special Event Pass and their Show badge for access to the Hall before or after hours.
DO NOT register your guests as Exhibitors. Only exhibiting company employees should be registered as booth personnel.
Invite your guests, and make sure they know how you will distribute to them their Special Event Pass to ensure they receive it during normal hall hours.
Passes can be picked up onsite on Wednesday, October 25, 2023 during Exhibit Hall hours at the Show Management Office (room 3D12).
Only Exhibitor Booth Personnel may pick up passes. The Exhibitor is responsible for distributing passes to all event guests.
Exhibitors are required to hire security, at their expense, for any Special Event that:
- Ends after 7 p.m. OR;
- Begins one hour or more prior to the Exhibit Hall opening OR;
- Has 100 or more guests.
Any theft of property or losses must be reported to security by the exhibitor and is not the responsibility of NAB Show New York Management.
Exhibitors are allowed to hire their own security vendor or hire the preferred Show vendor, Citadel Security Agency.
Proof of security must be submitted to NAB Exhibit Services and include the event date and time, number of guards and security contact information.
Security, if required, should be monitoring to ensure everyone attending your event has a Special Event Pass and must ensure Attendees stay in your booth.
The number of recommended security guards is as follows:
- 400 sq. ft. and smaller – 1 guard.
- 401 – 900 sq. ft – 2 guards.
- 901 – 1,200 sq. ft – 3 guards.
- 1,201 – 2,000 sq. ft. – 4 guards.
- 2,001+ sq. ft. – Email Citadel to determine number of guards.